Internal Contract Sample: Creating a Clear and Concise Agreement

Contracts are essential documents that define the terms and conditions of an agreement between two or more parties. They provide a clear understanding of responsibilities, obligations, and expectations, and can help prevent misunderstandings, disputes, and legal issues. An internal contract is a type of agreement between different departments or employees within an organization. It outlines the roles and responsibilities of each party and defines the scope of work and deadlines. In this article, we will provide you with an internal contract sample and guidelines on how to create a clear and concise agreement.

Internal Contract Sample

[Company Logo]

Internal Contract Agreement

This Internal Contract Agreement (“Agreement”) is made and entered into on [Date] by and between [Department name] (“Department”) and [Employee name] (“Employee”).


The Department and Employee agree to work together to achieve the [Project name] project. The Department will provide resources, support, and guidance to the Employee, who will be responsible for completing the tasks outlined in this Agreement.

Scope of Work:

The Employee agrees to complete the following tasks within the timeframe specified below:

– [Task 1] – Deadline: [Date]

– [Task 2] – Deadline: [Date]

– [Task 3] – Deadline: [Date]

– [Task 4] – Deadline: [Date]

The Department agrees to provide the Employee with the necessary resources and support to complete these tasks, including:

– [Resource 1]

– [Resource 2]

– [Resource 3]

– [Support 1]

– [Support 2]


The responsibilities of each party are as follows:


– Provide the necessary resources and support to the Employee.

– Monitor the progress of the project and ensure that it stays on track.

– Provide feedback and guidance to the Employee as needed.

– Ensure that all relevant policies and procedures are followed.


– Complete the tasks outlined in the Scope of Work.

– Meet the deadlines specified in the Scope of Work.

– Communicate regularly with the Department regarding progress and any issues that arise.

– Follow all relevant policies and procedures.

Term and Termination:

This Agreement will remain in effect until the completion of the [Project name] project, or until terminated by either party. Either party may terminate this Agreement at any time for any reason by providing written notice to the other party.


The Employee agrees to maintain the confidentiality of all information shared by the Department in the course of this Agreement. The Employee agrees not to disclose any confidential information to any third party without the prior written consent of the Department.

Governing Law:

This Agreement will be governed by and construed in accordance with the laws of the state of [State], without giving effect to any principles of conflicts of law.

Entire Agreement:

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements and understandings, whether written or oral, relating to the subject matter of this Agreement.


This Agreement may not be amended or modified except in writing signed by both parties.

By signing below, the parties agree to the terms and conditions of this Agreement.

[Department name]

By: ____________________________ [Signature]

Title: ____________________________ [Printed Name]

Date: ____________________________

[Employee name]

By: ____________________________ [Signature]

Title: ____________________________ [Printed Name]

Date: ____________________________

Guidelines for Creating a Clear and Concise Internal Contract

When creating an internal contract, it is essential to ensure that it is clear, concise, and easy to understand. Here are some guidelines to follow:

1. Use clear and concise language: Use plain language that is easy to understand. Avoid technical jargon or legal terms that may confuse the parties.

2. Define the scope of work: Clearly define the tasks that need to be completed, the deadlines, and the resources that will be provided.

3. Outline responsibilities: Clearly define the responsibilities of each party, including what is expected of them and what resources they will have access to.

4. Include termination provisions: Clearly define the circumstances under which the agreement can be terminated by either party.

5. Address confidentiality: Clearly define any confidentiality provisions, including what information is confidential and what steps need to be taken to ensure that it is not disclosed.

6. Include a governing law provision: Clearly define the law that will apply and where disputes will be resolved.

7. Keep it simple: Avoid unnecessary complexity or detail. Keep the agreement as simple as possible while still covering all of the necessary terms and conditions.

In conclusion, an internal contract is an essential tool for creating a clear and concise agreement between different departments or employees within an organization. By following these guidelines and using the internal contract sample provided, you can create an agreement that is easy to understand, addresses all the necessary terms and conditions, and helps prevent misunderstandings, disputes, and legal issues.